Scope
This policy applies to prospective students intending to enroll or current students enrolled in an educational program at the College regardless of modality, including an on-campus, hybrid, or distance education program.
Purpose
The purpose of this policy is to establish how Keuka College will determine the primary physical location of prospective and current students, enrolling in on-campus programs or programs delivered through distance education.
The policy is in accordance with state authorization requirements, 34 CFR § 600.9 (c) and 34 CFR § 668.43 which stipulates that the institution is responsible for (1) determining a student location and (2) the use of student location in the distribution of disclosures related to professional licensure and certifications.
Policy
At the time of application, the student’s location is based on the permanent address provided by the student at the time of enrollment. The applicant is responsible for informing the College if their address has changed within 10 days of the change of address.
For enrolled students, the student location is determined as follows:
- Student living in College-owned housing with a permanent address in the United States: Student location is determined to be New York State. Student Location for a student with a permanent address outside of a U.S. state or territory and in College-owned housing will be the permanent address.
- Student not living in college-owned housing: Student location is determined as the address on file with the Office of Records and Registration.
Any update to a student’s current location must be officially processed through a Student Change of Address and/or Name form.
If no permanent home address exists, the mailing address will serve as the student’s permanent address. For the purposes of this policy, student location data for reporting purposes will follow the applicable reporting entity’s rules for determining a current or prospective student’s location.
Definitions
Applicant: Prospective student at the time of inquiry or application.
Enrolled Student: Student at the time of enrollment into an academic program leading to professional licensure or certification.